How to Receive Excess Cash from Branch Post Office in CSI Sub Post Office?

New Process

The cash workflow process is updated recently. However, the same T-code is used.

The new peocedure comes with a lot of improvements. Earlier, the process was not concurent where multiple users could not work at a time and we used to get lot of issues and there were confusions in cash handling.

Now, the new process has solved these issues and it is user-friendly as well.

Initiate Request by Treasurer

Go to ZFFV50

Select Initiate Request >> Click on ENTER

Enter the following details.

USER PROFIT CENTER | 10 digit profit center of Branch office Amount | Eg.20000/-

Select Excess cash Transfer button. Now, click on Enter. A popup with a message Request ID has been generated… will appear.

Approval by Postmaster

This request needs to be approved by the Postmaster. Here is the procedure that needs to be done by the Postmaster.

Select Approver.

Select Excess Cash Transfer >> Submit.

Select Office Post Master >> Submit.

Now, click on the checkbox and in Approve/Reject column, select Approve. Enter appropriate remarks in Remarks column Click on ENTER.

A Document No will be generated at Cash Disbursment column.

Treasurer

Go to Zffv50, you will see the below image.

Click on Approver >> Enter.

Select Excess Cash Transfer >> Submit.

Select Cash Office Treasurer >> Submit.

Now, click on the checkbox and in Approve/Reject column, select Approve. Enter appropriate remarks in Remarks column Click on ENTER.

A message will be shown at the bottom of the page as Request Processed Successfully and a document No will be generated at Cash Disbursment Column.

This is how you can receive excess cash from BOs until it fully migrated to RICT.

Thank You.

Old Process

In this article, I will be explaining how to receive excess cash from BOs through SAP module.

All BOs have their own Maximum Cash Limit as described by the department. When the cash limit exceeds the maximum limit, the BPM will send the cash to attached SOs.

If a Branch Office is not migrated to RICT then, the SPM or Treasurer of Sub-Office should perform the duties of a BPM.

Cash Remittance from Branch Office

Go to SAP enter T-code ZFFV50. The below screen will appear.

User Profit Center | Enter 10 digit profit center of respective BOs Amount | Eg. 2000/-

Now, select EXCESS CASH TRANSFER button. Then, click on Enter.

This window will appear.

Click on Save button and note down the Document No.

Now, the Postmaster(SPM) has to release this request.

SPM login

In the SAP main screen, click on Business Work Place (3rd icon at the top) >> Inbox (supervisor inbox) >> Work Flow >> Click on a message as Release excess cash request from x branch office >> Click on Release button >> Type some text in the message box.

Treasurer login

Now the treasurer has to go to Inbox >> Workflow >> click on excess cash request from x BO message >> click on save button. The following screenshot is shown.

Click on ✓. The next window will appear.

If any user is doing the same procedure anywhere in India then it shows an error as BLOCKED BY THIS USER. Then, click on the back button you will directly go to the below screenshot.

Click on Complete Work Item. Thus the excess cash will be added to SOs TCB.

Thanks for Reading!