How to Receive Excess Cash from Branch Post Office in CSI Sub Post Office?

New Process

The cash workflow process is updated recently. However, the same T-code is used.

The new peocedure comes with a lot of improvements. Earlier, the process was not concurent where multiple users could not work at a time and we used to get lot of issues and there were confusions in cash handling.

Now, the new process has solved these issues and it is user-friendly as well.

Initiate Request by Treasurer

Go to ZFFV50

Cash remittance to Branch Office

Select Initiate Request » Click on ENTER

Cash remittance to Branch Office

Enter the following details.

USER PROFIT CENTER10 digit profit center of Branch office
AmountEg.20000/-

Select Excess cash Transfer button. Now, click on Enter. A popup with a message Request ID has been generated… will appear.

Approval by Postmaster

This request needs to be approved by the Postmaster. Here is the procedure that needs to be done by the Postmaster.

Cash remittance to Branch Office

Select Approver.

Cash remittance to Branch Office

Select Excess Cash Transfer » Submit.

Excess cash-request-approval

Select Office Post Master « Submit.

excess cash-request-approval

Now, click on the checkbox and in Approve/Reject column, select Approve. Enter appropriate remarks in Remarks column Click on ENTER.

A Document No will be generated at Cash Disbursment column.

Treasurer

Go to Zffv50, you will see the below image.

Cash remittance to Branch Office

Click on Approver« Enter.

Cash remittance to Branch Office

Select Excess Cash Transfer»Submit.

Excess cash-request-approval

Select Cash Office Treasurer« Submit.

Excess cash-request-approval

Now, click on the checkbox and in Approve/Reject column, select Approve. Enter appropriate remarks in Remarks column Click on ENTER.

A message will be shown at the bottom of the page as Request Processed Successfully and a document No will be generated at Cash Disbursment Column.

This is how you can receive excess cash from BOs until it fully migrated to RICT.

Thank You.

Old Process

In this article, I will be explaining how to receive excess cash from BOs through SAP module.

All BOs have their own Maximum Cash Limit as described by the department. When the cash limit exceeds the maximum limit, the BPM will send the cash to attached SOs.

If a Branch Office is not migrated to RICT then, the SPM or Treasurer of Sub-Office should perform the duties of a BPM.

Cash Remittance from Branch Office

Go to SAP enter T-code ZFFV50. The below screen will appear.

How to Receive Excess Cash from Branch Post Office in CSI Sub Post Office?

User Profit CenterEnter 10 digit profit center of respective BOs
AmountEg. 2000/-

Now, select EXCESS CASH TRANSFER button. Then, click on Enter.

This window will appear.

How to Receive Excess Cash from Branch Post Office in CSI Sub Post Office?

Click on Save button and note down the Document No.

Now, the Postmaster(SPM) has to release this request.

SPM login

In the SAP main screen, click on Business Work Place (3rd icon at the top) » Inbox (supervisor inbox) » Work Flow » Click on a message as Release excess cash request from x branch office » Click on Release button » Type some text in the message box.

Treasurer login

Now the treasurer has to go to Inbox » Workflow » click on excess cash request from x BO message » click on save button. The following screenshot is shown.

How to Receive Excess Cash from Branch Post Office in CSI Sub Post Office?

Click on . The next window will appear.

If any user is doing the same procedure anywhere in India then it shows an error as BLOCKED BY THIS USER. Then, click on the back button you will directly go to the below screenshot.

How to Receive Excess Cash from Branch Post Office in CSI Sub Post Office?

Click on Complete Work Item. Thus the excess cash will be added to SOs TCB.

Thanks for Reading!

Can you answer any of these simple questions?

If so, then please go ahead and shine among the brightest Postal Employees.

I think so


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